Mentor Medier: Implemented the AI Solution SEMINE in just 4 weeks

In just four weeks, Mentor Medier successfully implemented the AI solution SEMINE. This marked a significant step into the future, debunking the myth that artificial intelligence is difficult, expensive, and time-consuming to adopt.

Streamlining Accounts Payable with SEMINE

Mentor Medier aimed to adopt a mature AI-based solution that could eliminate time-consuming manual processes. During an evaluation process in the fall of 2023, SEMINE emerged as the clear choice. The ability to manage invoices across legal entities and a learning model that reduces manual work were crucial factors in deciding to switch to SEMINE.

Quick implementation at Mentor Medier

Getting started quickly with a new invoice processing system is essential to maintain enthusiasm in the finance department right after the decision to switch systems has been made. Many also want to demonstrate the benefits and impacts the new system can bring to the organization.

READ MORE: The first 100 days with SEMINE

Martine Solberg, project manager at SEMINE, described the startup process with Mentor Medier: We began with a kickoff meeting, technical preparations, and configuration of our standard integration with Visma Business. After that, we conducted a day of training for superusers, and Mentor Medier was up and running.

– The implementation of SEMINE has been a smooth and efficient process for us. We felt well-supported by SEMINE’s team, and getting started was seamless, says Ann Helen Myhre, CFO at Mentor Medier.

Generally, integrations can make system transitions complicated and time-consuming. Martine Solberg explains that SEMINE has extensive experience integrating with Visma Business. She adds:

– This is our most frequently used ERP integration, and we have set it up over 100 times. This has allowed us to build solid expertise in connecting SEMINE with Visma Business.

READ MORE: Easy integration with the leading financial systems

 

Benefits of SEMINE for the finance department

The key to success with SEMINE also lies in the engagement and ownership from those who will use the system. Stepping into the digital world requires not only innovative tools but also the right skills and mindset. When employees actively participate in the change process, they contribute to a smooth transition and lay the foundation for continuous improvement and optimization.

– It has been inspiring to work with a forward-thinking client like Mentor Medier. The future superusers took ownership and drove the process internally, both with setting up SEMINE and the necessary preparations. Their engagement made the implementation a success from day one.

Quick Implementation – Fast Results

In the early stages after startup, it’s often best to let the AI-based platform learn the coding patterns with minimal interference. SEMINE learns from every invoice that is processed and improves with each piece of feedback. Martine Solberg explains that Mentor Medier has already achieved an automation rate of over 50% within the first two months of operation. This was accomplished without major efforts from the finance department. In other words, SEMINE has independently learned which accounts, dimensions, and VAT codes to apply to approximately 50% of all incoming invoices.