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PO Matching

Automatic PO matching, deviation handling, collaboration and workflow – on line level.

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Trusted by 10 000+ companies

Automatic matching, accounting and posting of purchase orders

Most accounting teams consider three-way matching to be the gold standard of accounts payable. The process effectively ensures that only authorised purchases are reimbursed, yet it can require a great deal of manual effort – especially if the invoiced items have to be matched at the line level.

However, with SEMINE, you can reduce the workload, as purchase orders, goods receipts, and invoice lines are analysed and matched automatically on your organisation’s behalf, giving everyone more time to do more meaningful work.

What are the benefits?

Improve data resolution

With SEMINE, no invoice and no data is missed. Feel comfortable, knowing that data is always correct and validated. The process is automated, freeing up valuable time and increasing quality. This ensures that your organisation can focus on what matters.

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Eliminate fraud

The process of manually matching line items and costs is notoriously error-prone. Our automatic matching solution dramatically reduces your risk of paying more than you have to. 

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Be audit-ready

When you use Semine, you get a single unified view of your invoices and purchase orders, so you can easily retrieve the information you need – when you need it. 

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Deviation handling

Our solution instantly detects invoice deviations such as price and quantity, alerting the right person according to your pre-set automated workflows.

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Advanced matching mechanisms

SEMINE uses basic matching criteria such as PO numbers, item numbers and product numbers, along with intelligent AI suggestions based on product description, quantity, unit price and much more. 

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Auto-posting

Double-checking every invoice manually is a needless task. Semine auto-posts fully matched invoices, allowing you to only focus on tasks that require human attention. 

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Improve data resolution

With SEMINE, no invoice and no data is missed. Feel comfortable, knowing that data is always correct and validated. The process is automated, freeing up valuable time and increasing quality. This ensures that your organisation can focus on what matters.

Eliminate fraud

The process of manually matching line items and costs is notoriously error-prone. Our automatic matching solution dramatically reduces your risk of paying more than you have to. 

Be audit-ready

When you use Semine, you get a single unified view of your invoices and purchase orders, so you can easily retrieve the information you need – when you need it. 

improve_data_resolution_Image
eliminate_fraud_Image
be_audit_ready_Image
Deviation handling

Our solution instantly detects invoice deviations such as price and quantity, alerting the right person according to your pre-set automated workflows.

Advanced matching mechanisms

SEMINE uses basic matching criteria such as PO numbers, item numbers and product numbers, along with intelligent AI suggestions based on product description, quantity, unit price and much more. 

Auto-posting

Double-checking every invoice manually is a needless task. Semine auto-posts fully matched invoices, allowing you to only focus on tasks that require human attention. 

en_po_deviation_3x
advanced_matching_mechanisms_Image
auto_posting_Image

Here’s what our customers have to say

Industries

Accounting Agencies
Shared Service Centre
Retail
Real Estate
Hospitality
Automotive
Construction
Energy
Other
Accounting Agencies
Shared Service Centre
Retail
Real Estate
Hospitality
Automotive
Construction
Energy
Other
suitable_for_agencies

Accounting Agencies

Digital transformation is everywhere – yet the traditional accounting industry has remained risk-averse by nature. It’s time for change.

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Shared Service Centre

Streamlined automated processes allow you to become the shared service centre that enhances business performance, not limits it.  

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Retail

More manageable workloads with a software solution that improves margins, reduces costs, and increases efficiency with every invoice.

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Real Estate

More detail, more insight and more time for the tasks that matter. Easy invoice approval on the go through SEMINE mobile app.

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Hospitality

SEMINE will allocate and split different invoice lines and assign them to the correct accounting codes.

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Automotive

Our solution reads every bit of every invoice, ensuring data is exactly where it should be, exactly when you need it.

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Construction

Spend more time with your stakeholders and less on repetitive tasks. Approved invoices with one click on a laptop or mobile device. 

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Energy

Improve visibility and control by automatically capturing relevant data from all invoices. Invoice approval on the go.

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Other

We work with organisations from a wide variety of industries, not just the ones featured on our website.

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FAQs

Can SEMINE manage purchase orders with goods receipts?

Absolutely. SEMINE's line-based Invoice and PO processing system includes goods receipts as an integral component. This enables accurate tracking of all received and returned goods. As pioneers in line-based invoice capturing, we now offer the capability to match all lines against the corresponding goods receipts, providing you with even greater precision in your invoice processing.

Does SEMINE offer a "Service Item" feature?

Certainly. SEMINE provides the ability to link invoice lines to a service until the budget has been exhausted. This feature is particularly useful for projects where you want to maintain control over expenditures without the added effort of defining individual purchases.

What is the process for managing additional cost lines?

When it comes to additional costs, such as freight or handling fees, SEMINE employs automatic categorisation based on keywords to ensure that they are accurately accounted for in the desired GL account or dimension. This means that these costs will be automatically allocated to the appropriate categories based on predefined keywords, saving you time and effort. By utilising this automated system, SEMINE ensures that additional cost lines are handled efficiently and accurately, freeing up valuable resources for other important tasks.

Seamless integration

Learn more

Our seamless integration capability connects SEMINE to key ERP, accounting platforms and financial systems. If you don’t see your system, that’s where the SEMINE API comes in. Using our open API, partners have built many integrations themselves, connecting SEMINE to the systems they use.

Book a demo

 

See for yourself how SEMINE is revolutionising the finance sector.

Book a 20-minute non-binding video meeting with us. We will assess your situation and needs while giving you the opportunity to see for yourself how SEMINE works through a brief demonstration.

Book now

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